best printer for notary signing agents

Best Printer For Notary Signing Agents 2024 Updated

The right printer can be so helpful in printing loan documents for notary signing agents. A normal printer can be good at printing a few pages but if you need to print a lot so a normal printer is simply not enough for this job.

So in this post, I mentioned the best printer for notary signing agents considering the specs and features that will best suit your needs.

Firstly, it is important to know what kind of printers for this job are available in the market. So you can compare their specs and features and decide which one is best for your notary signing agency.

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List Of Top 10 Printers For Notary Signing Agents

  1. Brother HL-L6200DWT
  2. HP OfficeJet Pro 8035
  3. HP OfficeJet Pro 7740
  4. Brother MFC-L5900DW
  5. Brother HL-L5200DWT
  6. Brother HL-L8360CDWT
  7. Canon MB2720
  8. HP LaserJet Pro M426fdw
  9. Brother HL-L3230CDW
  10. Canon Imageclass LBP6230dw

Comparison Table For Top Printer For Notary Signing Agents





Brother HL-L6200DWT

HP OfficeJet Pro 8035

HP OfficeJet Pro 7740

Brother MFC-L5900DW

Brother HL-L5200DWT

Brother HL-L8360CDWT

Canon Office and Business MB2720

HP LaserJet Pro M426fdw

Brother HL L3230CDW

Canon Image CLASS LBP6230dw

10 Best Printers For Notary Signing Agents Reviewed

1. Brother HL-L6200DWT

Brother HL-L6200DWT

The Brother HL-L6200DWT is the premium printer that offers printing with above-average results and features. This printer comes with dual paper trays and duplexing. Let’s have a look at its specs and features.

It delivers excellent quality prints for texts and graphics. And it has a print resolution of 1200 by 1200 dpi. Also, you get instant prints at a speed of 48 ppm. That’s just wow!

The good news is that it’s a very versatile printer. It can handle 10+ kinds of paper with different sizes. It comes with 570 sheets capacity, 520 sheets for the paper tray, and 50 sheets for the multipurpose tray. Isn’t this great?

It is built with the aim of convenience bulk-printings. You can print easily without having an internet connection. You can use Airprint, Morpia, WiFi Direct, and Google Cloud Print. It also has a Brother iPrint & Scan app, which is a big plus.

If the running costs are high in your priorities, you should not miss this printer. It comes with a 12000 page Brother Genuine High-Yield cartridge. So it’s proved to be the ideal printer for heavy-duty tasks.

The body of this printer is quite good, made up of solid material. However, this machine is not compact with a weight of 35 pounds. It’s a bit big.

All in all, this is a high-end machine with a complete set of features. If you need a print-only printer that can handle bulk-print needs then this is the perfect option for you.

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  • Superfast printer
  • Two paper trays
  • Brother smart app
  • Excellent connectivity
  • Not AIO

2. HP OfficeJet Pro 8035

HP OfficeJet Pro 8035

The HP Officejet Pro 8035 is a versatile printer and it always proves to be a great choice. Thankfully, this is an All-in-One Wireless printer so you can enjoy scanning and copying also with this machine.

The selling point of this printer is amazing quality output. It has an outstanding print resolution of 4800 x 1200 dpi. So the print quality is impressive and ideal. It produces sharp, fine, and detailed photos and texts.

Now let’s move towards the print speed, it creates monochrome prints at 20 ppm black and color prints at 10 ppm. It also works fast when you scan or copy.

Enjoy the remote printing with Officejet Pro 8035. Connect your IOS or Android mobile and start printing conveniently. Moreover, it comes with ADF and duplexer for auto 2-sided printing.

Thanks to the HP, this printer saves your time. You can customize it to eliminate the repetitive tasks and sync to QuickBooks and Google Drive.

The only downside is that it lacks a second paper tray. But I think the affordable price of the printer justifies it.

I like that it comes with Built-in security features including basic encryption, WiFi security, passwords protection, and more.

One more thing I like is its low running costs per print. You just need to subscribe to HP’s Instant Ink.

  • Good speed
  • High print resolution
  • Affordable
  • ADF
  • Smart tasks
  • Security features
  • Lacks second tray

3. HP OfficeJet Pro 7740

HP OfficeJet Pro 7740

Enjoy the HP Officejet Pro 7740 that offers a lot of productivity. It’s an all in one wide format printer at an affordable price tag.

The best part is large prints that you can produce with this printer. You can make the high-quality, fine, and crisp prints up to 11 by 17 inches large. And you can use many kinds of paper including plain paper, envelopes, labels, glossy photo paper, and high-resolution paper.

Apart from this, it offers great printing speed. It makes black prints up to 22 ppm and color prints up to 18 ppm. Further, auto-duplexing saves your time when you need to print on both sides.

The 35-sheets ADF is also the strength of this printer. HP OfficeJet Pro 7740 supports both wired and wireless connectivity, making the printing easy for you. Though it lacks NFC support, however, it comes with Ethernet. Also, it supports scan to email.

If you have a high-volume printing in your notary signing agency then thanks to the HP, it offers ideal paper handling. Its input tray can hold 500 sheets while the output tray can hold up to 75 sheets. That’s superb!

  • Print large documents
  • Inexpensive
  • Fast
  • WiFi Direct
  • No NFC
  • Bulky and heavy

4. Brother MFC-L5900DW

Brother MFC-L5900DW

The Brother Monochrome L5900DW printer is a solid option for you if you are in search of a faster and efficient printing machine. It’s designed especially for the offices where there is a high-volume printing of every day.

The good news is that it offers 42 pages per minute speed. With its all-in-one capability, you can print, scan, copy, and fax.

The presence of ADF is obvious nowadays in the high-end printers but you know what makes the difference here? This printer has an ADF with 70 sheets capacity. That’s much!

Thanks to Brother for the simplicity of this printer. It has easy to use 3.7 inches touchscreen. It’s color and a responsive screen. You may want to know about set up, so it has a straightforward and simple set up that can be done within a few minutes.

Some strengths of this printer are Wireless connectivity, fast scanning, auto-duplexer, triple-layer security, etc.

With its 38 pounds weight, you shouldn’t expect this printer as a compact machine. It’s a heavy printer.

Another thing I like most about this printer is the Brother Genuine high-yield 8000-page cartridges. So you always get the cost-efficient printing.

  • Very fast printing
  • Great text quality
  • Low running cost
  • Single-pass two-sided scanning
  • WiFi Direct, Ethernet, and USB
  • Average photo quality

5. Brother HL-L5200DWT

Brother HL-L5200DWT

The Brother HL-L5200DWT Monochrome Laser Printer offers a mix of speed, print quality, and smart features to make the printing efficient and convenient.

For the speed, this Brother printer can print 42 pages per minute(ppm). Besides this, with its sharp print resolution of 1200 by 1200 dpi, it creates stunning quality output. The printed text looks professional, fine, and detailed.

Moving on, it has low running costs, making it an ideal printer for heavy-duty tasks
To make you convenient, this printer is compatible with Apple AirPrint, Google Cloud Print, Brother iPrint & Scan, and Mopria.

Here one thing is important to know is it is a monochrome printer so you should not expect good image quality. These printers are specially made for printing documents. And you will love the text quality of this printer.

For paper handling, it comes with 250 sheets adjustable paper tray and a 50 sheets capacity multi-purpose tray. You can add an optional tray up to 1340 pages capacity.

Being a notary signing agent, you always want to print with convenience. So you can connect your mobile with a printer and start producing prints conveniently. Its connectivity features include WiFi Direct, USB, and Ethernet. Also, it has stable WiFi and some built-in security features.

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  • Great print quality
  • Fast printing
  • Heavy-duty tasks
  • Ethernet and USB
  • Pricey machine

6. Brother HL-L8360CDWT

Brother HL L8360CDWT

I have a high-end printer for you Brother HL-L8360CDWT that offers premium features and productivity. Thankfully, this is not only a monochrome printer but also a color printer. So you get the amazing prints for both texts and graphics.

It has a print resolution of 2400 by 600 dpi, so you will have the sharp and crisp prints produced by this printer. It creates both black and color prints at 32 pages per minute without compromising the print quality.

The printer is reliable and fast. With an 800 MHz processor, it delivers fast performance. It has a 2.7 inches color touchscreen by which you can control your printer.

It has 6500-page high-yield toner cartridges which help in running this printer at low costs.
Thankfully, it comes with a 750 sheets output paper tray and also a 150 sheets multi-purpose tray, enabling you to use different kinds of sheets at the same time. Because the fact is refilling the sheets continuously is annoying.

Now for connectivity, the HL-L8360CDWT printer is second to none. It comes with WiFi, USB, and GB Ethernet. Apart from this, it also has NFC support.

The high monthly duty cycle is also the selling point. It comes with a recommended monthly duty cycle up to 4000 pages.

  • High-quality prints
  • Good print resolution
  • Fast speed for both black and color prints
  • Complete connectivity features
  • High monthly duty cycle
  • Heavy weight

7. Canon MB2720

Canon Office and Business MB2720

Meet the Canon Maxify MB2720 Wireless All-in-One printer, everything seems to be complete in it. It has all the things that you are looking for in a notary signing office printer.

With Dual Resistant High Density (DRHD) Inks, you will love to get high-quality, bold, and professional prints. It carries 4 inks cartridges, one black, and three colors. And they are easy to fill.

It comes with a 20,000 pages monthly duty cycle, so you can print as much as you can, which is a big plus!

The wow thing is that it has 500 sheets paper capacity, having two trays with 250 sheets capacity each.

I love that it is an inkjet printer but has a high speed. It produces prints at 24 ppm for Black and 15.5 ppm Color. And it gives you a quick first print as fast as 6 seconds.

Another feature you will love is an auto power function which turns on the printer automatically when someone needs to print and turns off automatically when you don’t use it for some time.
Single-pass duplex scanning, auto-duplexing, and ADF are also key features of this printer.

However, it does not have WiFi Direct. It is compatible with many versions of Windows and Macs.

  • High-quality output
  • Excellent paper handling capacity
  • Smart features
  • USB & Ethernet
  • No WiFi Direct

8. HP LaserJet Pro M426fdw

HP LaserJet Pro M426fdw

The HP LaserJet Pro M426fdw is undoubtedly a high performing printer offering fast printing, multifunction features, and mobile printing. It is built to handle heavy-duty tasks for small offices. It is one of the inexpensive MFP printers you will ever find.

Being a multifunction printer, besides the printing, it can scan, copy, and fax as well. It produces prints at a rate of 40 ppm. And you get the first print out only in 5.4 seconds. And you will love the printer’s output quality.

I like that it has versatile paper support. You can use almost any kind or size of paper. Moreover, it comes with a 250 sheet paper tray and a 100 sheet multipurpose tray. For additional, you can add 550 sheets tray as well.

One of the best features is the single-pass 2-sided ADF. And don’t forget the robust connectivity of the printer. It supports WiFi, USB, WiFi Direct, NFC, Ethernet, and more.

  • Good print quality overall
  • Fast
  • Good feeding capacity
  • Single-pass 2-sided ADF
  • Robust connectivity
  • Initial setup is not easy

9. Brother HL-L3230CDW

Brother HL L3230CDW

The Brother HL-L3230CDW is a color laser printer that you can afford without breaking the bank. This printer is suitable for small volume notary signing agents.

Since it’s also a color printer so you can expect the best quality output with perfect shades and rich colors, making your prints outstanding. Apart from print quality, it also inspired the users with its fast speed of 25 ppm.

It comes with a paper tray having 250 sheets capacity. And that’s enough for small offices. I like that it also contains a manual feed slot. And it has a 1-line mono LCD display.

The mobile wireless printing is also the prominent quality of this printer. You have several connectivity options including Ethernet, Wi-Fi Direct, and USB. If you are an Apple user you can print via Airprint.

One of the best parts is the duplex printing. A toner save model is also available in this printer. It makes you consume less ink for printing where the quality is not important.

The only downside of the printer is it does not support Brother’s Cloud app.

The recommended duty cycle is up to 1,500 per month. It means you can print 50 sheets per day easily without facing any trouble.

  • Rich prints
  • WiFi Direct
  • One-sheet override tray
  • Good speed
  • Single paper tray
  • Little bit high running costs

10. Canon Imageclass LBP6230dw

Canon Image CLASS LBP6230dw

The Canon LBP6230dw has amazing features and yet affordable price. It’s a compact and lightweight printer weighs only 15.4 pounds, requiring a small space on your table desk.

You will like its print quality, it produces sharp and clean prints with a good speed of 26 ppm. It uses Canon’s GENUINE toner due to which it creates detailed and precise prints. The text quality is also much impressive.

The monthly duty cycle offered by this machine is up to 8000 pages per month. The input paper capacity is 250 sheets. Besides being a small volume printer, it comes with a multipurpose tray.

Luckily, this printer is blessed with a Canon app. You can do a lot using this app. The wireless connectivity is also the quality of this printer.

It has a bit high running costs but I think you should not worry about this. Because it won’t be expensive for you if you have low to medium size printing volume.

Overall, it’s a solid choice for you if you need a compact printer that offers a good set of features. And it is highly affordable, which is a big plus!

  • Good print quality and speed
  • Space-saving
  • Compact
  • Canon app is available
  • Ethernet
  • High running costs
  • Lacks NFC

Buyer’s Guide For Printers For Notary Signing Agents

Paper Tray Capacity

The printers with large paper capacities are always good for notary signing offices. It’s always ideal that you fill the paper tray once and it will last for long. Otherwise, input paper trays with fewer capacities are annoying. As you waste your time by flying the papers again and again.

A paper tray having 250 sheets capacity is good enough and if the printer has a multipurpose tray then it is a big plus. Also, check your paper tray supports what kind of papers.

Cost Of Printing

It is the most important factor when it comes to choosing a printer for notary signing agents. You should consider a printer that delivers high-quality prints at a low cost per page.

If you print a lot of loan documents in your office then a high running cost printer can be hectic. Otherwise, you will spend a lot of money on constantly running your printer.


A good printer to print documents should have a minimum print resolution of 300 dpi. However, if you go for more print resolution, you will get more precise and fine prints. Sometimes, if you need to print images as well, then choose a printer with at least 1200 dpi print resolution.


A fast printer is always ideal for bulky offices like notary signing agencies. Because you need to print a lot and a slow printer can be irritating. You will have to wait for a long time which obviously you don’t want to.

No matter which type of printer you choose, whether inkjet or laser, I will recommend you to go for a printer with at least 20 ppm speed. Even I mentioned printers having speeds of 40 ppm plus. Those printing machines are ideal for you like Brother HL-L6200DWT is the fastest printer in my list that offers a printing speed of 48 ppm.

Compatibility Of Printer

Being a notary signing agent, this is another important point you should consider. Always check how much your printer is compatible with external devices. Nowadays, it becomes necessary that your printer must have good compatibility so that you will take more benefits from its productivity.


We know that finding a perfect machine for notary signing agencies can be a challenging task. So we decided to help our readers and featured the top printers of the market that will satisfy your needs.

We hope this article helped you in choosing the best printer for notary signing agents. Apart from this, we reviewed the printers and also wrote a buying guide. So you can make a knowledgeable purchase.

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